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A Document Management System Built for Your Business
OpenKM Cloud
(Cloud Solution)
The solution hosted and managed by OpenKM: no need for your own servers or dedicated IT staff, with implementation, backups, and updates included, accessible from any device and location with an Internet connection.
- Implementation, configuration, and maintenance included in the service
- Redundant infrastructure with 24/7 monitoring and a minimum 99% uptime guarantee
- Predictable costs and immediate scalability based on actual usage
OpenKM Professional
(On-Premise Server)
The version with certified OpenKM support: installed on your own server, with licenses, implementation, and support included, plus professional modules and extensions tailored to your project.
- Installation on your own server with SSL encryption, antivirus, and Active Directory/LDAP integration
- Official certified support with guaranteed response times
- Additional modules: electronic signature, advanced capture, e-invoicing, and more
Are you a developer or do you have advanced technical knowledge? Discover our Community version.
Document Management and Process Automation Platform
OpenKM includes a workflow engine that automates business processes and connects every workflow to document management, simplifying repetitive tasks and improving coordination between teams. For processes that require greater flexibility, we offer OKMFlow, our native workflow engine, which lets you design, run, and manage custom workflows from a single interface, without relying on external tools.
- Process automation with a BPM engine
- OKMFlow: custom visual workflows
- Dynamic task assignment and notifications
- Full traceability of every process
Why Implement a Document Management Program?
Cost Reduction and Operational Efficiency
Digitizing and centralizing documentation reduces time spent searching for files by up to 80%, eliminates duplicates, and avoids the costs associated with paper and physical archiving. Thanks to a fast implementation and an infrastructure that scales with actual usage, the return on investment is achieved in a short time.
Advanced Security and Access Control
Access to information is protected through granular role- and user-based permissions, data encryption, integrated antivirus, and Active Directory/LDAP integration. All activity is logged in a detailed audit trail that lets you know at any time who accessed each document and what actions they performed.
Regulatory Compliance and Full Traceability
OpenKM includes the mechanisms needed to comply with the General Data Protection Regulation (GDPR): role-based access control, full auditing, configurable retention policies, the right to be forgotten, and on-premise deployment within EU territory to guarantee data sovereignty.
Document Management Software in Action
See how OpenKM organizes, automates, and protects your company's documentation from an intuitive interface accessible from any device.
- Intelligent file capture and digitization
- Version control and concurrent-edit locking
- Workflow and task automation
- Smart search across a single repository
Explore real screenshots of the repository, workflows, and admin panels in our screenshot gallery, or discover more features in our video library.
Artificial Intelligence Applied to Document Management
A modern system doesn't just organize information — it incorporates Artificial Intelligence capabilities to make enterprise knowledge easier to access. OpenKM integrates advanced AI layers that run directly under the security of your local infrastructure, guaranteeing the privacy and absolute sovereignty of your company's data.
Semantic Search and Advanced OCR
RAG architecture to query your repositories in natural language and receive answers with precise source citations. Advanced OCR (Cuneiform or Tesseract) makes the text of scanned documents searchable.
Automatic Document Processing
Converse with your documents to generate automatic summaries, translate text instantly, and extract key business information, saved as structured metadata without manual intervention.
Intelligent Classification Powered by AI
AI identifies the type of each document and suggests its metadata, reducing indexing errors. The MCP Server and MCP Client (Model Context Protocol) securely connect the repository with external AI agents.
This page is also available in Spanish: software de gestión documental.
Frequently Asked Questions about Document Management Software
Do you have questions about implementing our document management program? Find answers here to the most common questions about regulatory compliance (GDPR), Artificial Intelligence integration, and OpenKM's freemium model:
What is a document management system and what is it used for in a company?
A document management system (DMS) is software that allows organizations to digitize, store, organize, search, and control access to their files in a centralized and secure way. It replaces physical paper files with a digital repository that optimizes workflows. Its main advantages include up to an 80% reduction in search times, elimination of duplicates, precise version control, and a significant reduction in operational costs.
How do I choose the best document management program for my business?
To choose the right document management program, consider the deployment model that best fits your company (in the cloud with OpenKM Cloud or on your own server with OpenKM Professional), workflow automation and AI-powered smart search features, the level of security and regulatory compliance (GDPR), the platform's scalability as your organization grows, and the technical support available. OpenKM covers these needs with different editions tailored to every type of business.
Is it safe to manage documentation in the cloud versus on your own server?
Yes. OpenKM Cloud is hosted on redundant infrastructure with 24/7 monitoring, a minimum 99% uptime guarantee, periodic backups, and integrated antivirus, so its security is equivalent to that of your own server without a dedicated IT team. If your company requires full control over the infrastructure, OpenKM Professional on your own server, with encryption, antivirus, and Active Directory/LDAP integration, offers that same level of security under your complete control.
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Get your technical questions answered about server installation, required modules, or migration processes from legacy systems.
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