Some of the challenges of an organization's knowledge management:
Knowledge management is a decision support system that requires the implementation of a model that relates to the processes of learning - sometimes based on machine learning - and the capture and transferal of knowledge with everyday activities ( knowledge sharing process ).
The capture of know-how is not, by itself enough. In some ways, appropriate attitudes must be encouraged and a culture of mutual support must be fostered in the enterprise.
Learning tools and techniques should help create a favorable culture and predisposed attitudes towards sharing.
Basic characteristics of a knowledge management model ( knowledge management strategy ):
OpenKM allows you to set a single access point to all information - content management - using a taxonomy. The security model helps you to set what information users can access.
Based on a Learning model - machine learning - and using existing data within the repository itself, OpenKM captures and identifies information for distribution and reuse.
OpenKM management solutions, allows you to automate recurring processes using automated tasks. These processes reduce costs, minimize human error as well as discourage users from performing repetitive tasks that do not contribute to the knowledge.
OpenKM document management tasks are based on documents events - like a firewall paradigm concept, validate the rules and apply defined actions - and help you to automatically set your business logics. You can set rules based on events, for example move a document to a new destination, change security, apply document transformations (converting to PDF with group compression) among others. Thanks to OpenKM plug-in architecture, it is possible to make it easily extensible.
OpenKM document management system, offers a complete and configurable audit trail. It allows you to have documentary evidence of the sequence of activities that have affected, at any time, a specific operation, procedure or event.
REST, SOAP and CMIS Webservices
Networking CIFS, FTP and WebDAV protocols supported.
OpenKM enterprise content management, can be quickly integrated with third-party applications. There are available integrations with Bonitasoft BPM, Microsoft Office and Vtiger among others.
OpenKM enterprise content management, allows you to create one or more repositories of knowledge and make them accessible to the entire organization. You can find a practical example at https://docs.openkm.com.
The Knowledge base for example, helps you to quickly build a business directory ( capture knowledge process ).
OpenKM can be used to store all physical correspondence of the company, printed documents - through digitization processes - as well as emails, saved into the repository.
Automatically distribute custom information for users or groups of interest as it is produced within the repository.
Help in data consolidation for decision making (DSS Decision Support System).
Automatic reports for control.
OpenKM document management system Zone OCR is a data capture and document processing system ( capture knowledge ). It is designed to transform streams of documents of any structure into business-ready data. Thanks to OpenKM architecture it is possible to integrate with commercial technology like Abby Flexicapture, Kofax and Cognitive Forms among others.
There are available extensions for previewing AutoCAD and DICOM files. Thanks to OpenKM plug-in architecture, it is possible to make it easily extensible to other formats.
Version control is the management of changes to documents. Changes are usually identified by a number or letter code, termed the "revision number". Each revision is associated with a timestamp and the person making the change. Revisions can be graphically compared and restored.
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