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Document Management and Enterprise Knowledge Platform

The intelligent platform to centralize, automate, and secure your organization's knowledge.

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Trusted by leading organizations worldwide

The Document Management System Built for Large Organizations

Companies and public institutions worldwide use the OpenKM system to centralize their repositories, protect confidential information, and streamline daily operations under the strictest international standards.

Centralized Information
and Data Ecosystems

OpenKM acts as the central hub of your corporate data ecosystem, integrating heterogeneous information sources into a single, structured repository. Eliminate information silos between departments and unify access to contracts, reports, case files, and records under a scalable, reliable architecture that grows with your organization.

Scattered information sources (documents, email, images, and databases) converging into a single central repository

Advanced Security, Traceability, and Regulatory Compliance

Protect your document assets with granular role-based access controls, encryption of data in transit and at rest, and a complete audit system that logs every action taken on documents. OpenKM facilitates compliance with GDPR, ISO 15489, and other international regulations, with configurable retention policies and tools to manage consent and the right to be forgotten.

Shield with a padlock surrounded by an audit log and verified compliance checks

For organizations seeking a technical solution and specific implementations, our document management software offers the technical flexibility needed to integrate with existing systems and scale to meet your business demands.

Real results

Measurable impact for our customers

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Benefits of OpenKM

Optimizing Your Enterprise Information System

Documents contain information that is a valuable resource and a strategic asset. Adopting a systematic approach to managing them is essential to protect and preserve evidence of your activity in an organized, effective, and responsible way.

01

Business Process Automation
(BPM)

OpenKM includes a BPM engine that automates document approval, review, and distribution according to configurable business rules, reducing cycle times.

02

Intelligent Workflows and Workflow Engines

Design workflows with automatic notifications, dynamic task assignment, and deadline-based escalation, ensuring operational consistency and business continuity.

Efficient Strategies for Document Management

The OpenKM Document Management System offers a robust, modular technical infrastructure that runs on your own servers, built around two strategic pillars:

Intelligent Digitization and Capture of Corporate Files

Transform physical documents into structured digital assets using OCR, OMR, and barcode reading. Intelligent capture automatically extracts and classifies metadata, reducing errors when incorporating documents.

Scanned physical document with a barcode and checkboxes turning into a digital data matrix
Hierarchical tree of folders and documents with a security padlock and several users accessing it at once

Repository Structure for Secure Concurrent Access

Organize your information in hierarchical repositories with granular access control, automatic versioning, and concurrent-edit locking. The pluggable architecture enables integrations via REST and CMIS, ensuring data integrity in multi-user environments.

Contact us

General inquiries

Open Document Management System S.L.

  • Phone Spain

    +34 605 074 544

  • Email

    email

  • Spain office hours

    Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CEST. It is currently 23:49 pm on Friday in Palma de Mallorca, Spain.

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