Document Management System

OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS). There's a lot of literature about document management terms like : DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.

A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

OpenKM is a management solution that allows businesses to control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.

OpenKM is a document management software that integrates all essential document management, collaboration and an advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automation setup.

OpenKM document management software builds a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making.

With OpenKM enterprise document management you can:

• Control your enterprise content.
• Collect information from any digital source.
• Collaborate with colleagues on documents and projects.
• Empower organizations to capitalize on accumulated knowledge by locating documents, experts, and information sources.
• Enterprise content management features.
• Manage digital content.
• Manage documents.

OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organisation and each other. By linking processes with content creation, OpenKM enables organisations to exchange transactional information and respond more quickly to new or changing business requirements.

With OpenKM enterprise document management, all your documents are electronically stored and organized in ways that make sense for your workflow and access needs. They can be easily retrieved with intelligent global search.

• Create intricate workflows.
• Workflows for reviewing, approval and validation.
• Support for serial and parallel workflows.
• Assign tasks to groups or users.
• Monitor workflow tasks, status and process.
• Configurable mail message notifications.

Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.

Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.

Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document.

Barcode: Barcode reading and identification module.

Electronic Invoicing: E-invoicing module extracts invoices "XML" format and store them in the system.

CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server.

Cryptography: Files are encrypted and decrypted.

Reports: Create and use your own Jasper Reports. Reports are generated in PDF format.

Task manager: Create, administrate and assign task to users and roles.

OpenKM Dev-tools is a suite of utilities that allows you to create a custom app tailored for your organization’s needs, easily handle your content, simplify your workflow, and increase your efficiency and effectiveness.

The OpenKM’s development tool suite is formed by: