OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS). There's a lot of literature about document management terms like : DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.
A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
OpenKM is a management solution that allows businesses to control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.
OpenKM is a document management software that integrates all essential document management, collaboration and an advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automation setup.
OpenKM document management software builds a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making.
With OpenKM enterprise document management you can:
OpenKM Records Management helps your organization by efficiently and systematically controlling the creation, reception, maintenance, utilization and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
The OpenKM Records Management System captures and manages records over time and provides access to them.
The OpenKM Tracking System audits the processes in which time deadlines for actions are monitored and imposed upon those conducting the business.
The OpenKM Disposition are a range of processes associated with implementing records retention, destruction or transfering decisions which are documented in disposition authorities or other instruments. Destruction is the process of eliminating or deleting records, beyong any possible reconstruction.
The OpenKM File Plan is a set of rules that indicate, for each kind of record in the enterprise, where they should be retained, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.
With OpenKM enterprise document management you can:
OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organisation and each other. By linking processes with content creation, OpenKM enables organisations to exchange transactional information and respond more quickly to new or changing business requirements.
With OpenKM enterprise document management, all your documents are electronically stored and organized in ways that make sense for your workflow and access needs. They can be easily retrieved with intelligent global search.
Given a specific event, you can apply validation rules and certain actions to be performed on the documents without human intervention. Some examples are:
The main advantages of automation are:
Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.
Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.
Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document.
Barcode: Barcode reading and identification module.
Electronic Invoicing: E-invoicing module extracts invoices "XML" format and store them in the system.
CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server.
Cryptography: Files are encrypted and decrypted.
Reports: Create and use your own Jasper Reports. Reports are generated in PDF format.
Task manager: Create, administrate and assign task to users and roles.
OpenKM enterprise document management provides an interoperable platform to capitalize on resources across applications and repositories enterprise-wide. We developed OpenKM with the goal to provide several methods of integration:
Available connectors: AutoCAD, MS Office, Vtiger, BonitaSoft, Kofax, Abby Flexicapture.
OpenKM Dev-tools is a suite of utilities that allows you to create a custom app tailored for your organization’s needs, easily handle your content, simplify your workflow, and increase your efficiency and effectiveness.
The OpenKM’s development tool suite is formed by:
OpenKM's Partner Program is designed to create mutually beneficial relationships that increase the overall success and capability of the OpenKM ecosystem. Backed with OpenKM's support, partners have an enormous amount of flexibility to capture OpenKM-related opportunities in your territory. We work with these partners to provide customers the best enterprise document management solutions possible.
At OpenKM, our partners enable a majority of our global revenue—our program is built to help you succeed. We pledge to provide the resources you will need to get your OpenKM initiatives up and running quickly and help you win more customers and add additional revenue to your existing business.
OpenKM Partners are a growing community of system integrators, software vendors, infrastructure providers and resellers who build their solutions with OpenKM.
There are different service opportunities when becoming a partner such as training end users on the proper use of the program to get the maximum potential of the application, consultancy, customizations, product configuration, scanning documents, and possibility of external hosting among others.
We’re always on the lookout for enthusiastic partners that have extensive technological expertise, commitment to providing innovative solutions for clients and a recognizable and trusted presence in their territories.
Open Document Management System S.L.
Europe Spain: Please call +34 605 074 544.
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Europe United Kingdom: Please call +44 208 638 8114.
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USA: Please call +1 646 206 6071.
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