Utilizing a Document Management System results in a source of information about business activities that can support subsequent actions and business decisions and ensure accountability to current and future stakeholders.
Documents contain information that is a valuable resource and a critical business asset. A systematic approach to managing documents is essential for organizations and society to protect and preserve records documents as evidence of actions.
Effective Document Management will:
OpenKM Document Management System helps you organize, maintain, and govern documents from managers and any person who creates or uses them in their business activities. Control and track the entire life cycle of every document with automation, notifications, and auditing.
OpenKM Document Management helps your organization in:
OpenKM tasks are based on document events - like firewall paradigm concept, validate the rules and apply some actions - helps you to automatically set your business logic. You can set rules based on events and for example move document to new destination, change security, applying document transformations (converting to PDF with group4 compression) among others. Thanks to OpenKM plug-in architecture, it is possible to make it easily extensible.
OpenKM Zone OCR is an option for data capture and document processing. It is designed to transform streams of documents of any structure into business-ready data. Thanks to OpenKM architecture, it is possible to integrate with commercial technology like Abby Flexicapture, Kofax, Cognitive Forms, among others.
Optical Character Recognition, or OCR, is a technology that enables you to convert various types of documents, such as scanned paper documents, PDF files, or images captured by a digital camera into editable and searchable data. Thanks to our OpenKM architecture, it is possible to integrate open source and commercial OCR engines.
There are available extensions for previewing AutoCAD files. Thanks to our OpenKM plug-in architecture, it is possible to easily extend it to other formats.
Version control is the management of changes made to documents. They are usually identified by a number or letter code, termed the "revision number." Each revision is associated with a timestamp and the user making the change. Modifications can be graphically compared and previous versions can be restored.
OpenKM offers a complete and configurable audit trail. With it, you have documentary evidence of the sequence of activities that have affected everything in the system at any time a specific operation, procedure, or event.
The barcode module supports the following formats: Codebar, Code 39, Code 93, Code 128, EAN-8 and EAN-13, ITF-14, UPC-A and UPC-A, RSS-14, RSS Expanded, Data Matrix, PDF417, QR Code, and Aztec. Thanks to our OpenKM plug-in architecture, it is possible to easily extend it to other formats.
REST, SOAP and CMIS.
CIFS, FTP and WebDAV protocols supported.
OpenKM can be quickly integrated with third-party application. There are available integrations with Bonitasoft BPM, Microsoft Office, Vtiger among others.
Optical Mark Recognition is the reading of ovals and check boxes on forms and documents. The Optical Mark Reader is a scanning device used for reading documents setup with OMR areas or zones.
Open Document Management System S.L.
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