Blog

2017-09-12

Records management software 

Written by Ana Canteli on 12 September 2017

Records management allows companies to comply with legal requirements, while maintaining the information necessary for the proper development of their business processes. Really  it doesn’t matter in what sector you work in; if you have a Human Resources department for example, then you have to comply with requirements in the records management.

2017-09-01

Electronic document management system 

Written by Ana Canteli on 1 September 2017

There is a lot of literature and marketing around concepts such as: electronic document management system, business content manager, document manager and electronic records ... today we will try to define electronic document management systems, what characterizes them and why to choose one. 

2017-07-06

Document imaging

Written by Ana Canteli on 6 July 2017

Your company have documentation in paper; now, let's say that you receive a request about a specific document. How sure would you feel about finding it quickly?Thanks Document Imaging doubts and problems as basic and common as these disappear.

2017-07-06

Automatic Digital Recognition ( ADR ) 

Written by Ana Canteli on 6 July 2017

Organizations that offer scanning services or scan documents daily, can with OpenKM and ChronoScan, offer and benefit themselves from services of greater scope and quality.

2017-05-23

Document management with biometric digital signature 

Written by Ana Canteli on 23 May 2017

The use of biometric electronic signature technology allows significant cost savings in the emission, management and storage, so shortly after its implementation, we can recover the investment.

2017-05-18

The Wanna Cry issue and how the DMS helps you against malware

Written by Ana Canteli on 18 May 2017

Last Friday 5th May 12 2017, we witnessed a worldwide cyber attack, known as Wanna Cry . This ransomware has been a global dilemma, affecting 150 countries and infecting more than 250,000 computers.

2017-03-07

How fulfil the standard ISO 9001 

Written by Gaspar Palmer on 7 March 2017

In quality management, documentation is the basis for understanding the system, communicating the processes and their requirements within the organization and determine the effectiveness of its implementation. 

 2016-01-25

OpenKM collaborates with the Pompeu Fabra University of Barcelona in the Digital Information Master 

Written by Ana Canteli on 25 January 2017

Knowledge in document management is essential but, it is also necessary to know how to apply it. OpenKM offers training for all stakeholders

2016-09-06

How and when chose a commercial CRM or a custom made CRM solution

Written by Josep Llort on 6 September 2016

Managing the relationship with customers is a strategy to understand, anticipate and respond to the needs of current and potential customers of an organization, in order to develop the value of the relationship.

2016-08-09

Configuration button. The managerial facility to fit the app to our requirements

Written by Ana Canteli on 9 August 2016

The Configuration button shows all the configuration parameters of the application.

2016-08-02

OpenKM in different languages from the same installation

Written by Ana Canteli on 2 August 2016

OpenKM can be adapted to the language of each user. They can set the default language of their session from the access interface.

2016-07-12

Statistics button - making things easy for the IT manager

Written by Gaspar Palmer on 12 July 2016

The Statistics button in OpenKM let the Administrator know the contents of the document management system and how resources are being used both software and hardware. For instance, if the IT manager wants to know the effect of major they can see in real time the effects that this task causes in the application and servers. 

 2016-06-28

OpenKM - report management 

Written by Ana Canteli on 28 June 2016

In OpenKM we can create reports regarding any aspect interesting to us.

 2016-06-21

OpenKM - AutoCAD viewer

Written by Ana Canteli on 21 June 2016

As part of improving the functionality of the OpenKM Document Management Suite, a new module for handling of AutoCAD drawings is now publicly available.

2016-06-07

OpenKM - the Two Factor Authentication

Written by Ana Canteli on 7 June 2016

OpenKM presents the Two – Factor Authentication; provided by OpenKM and Google Authenticator.

2016-05-24

OpenKM - let set relations among documents

Written by Ana Canteli on 24 May 2016

In OpenKM we can link documents based on any relationship.

2016-05-17

Metadata - meaning and utility

Written by Ana Canteli on 17 May 2016

The metadata are a powerful tool to increase the information of a document and find it quickly.

2016-05-11

OpenKM - how manage the user list

Written by Ana Canteli on 11 May 2016

In OpenKM we can manage the list of users easily, thanks the Authentication feature

 2016-05-05

OpenKM let customize the UI to meet the user needs 

Written by Ana Canteli on 05 May 2016

In companies each employee develops differents tasks and responsabilities; this is why we should fit the DMS to their needs.

 2015-09-10

New trends in document management 

Written by Paco Ávila on 10 September 2015

Companies use fewer paper documents and are introducing in what is known as "digital document management".

 2015-09-03

OpenKM and Ubuntu - the perfect combination Open Source 

Written by Paco Ávila on 03 September 2015

We explain how to install OpenKM in Linux through its Ubuntu 15.04 distribution.

 2015-06-05

New features annotations on documents and download tokens

Written by Paco Ávila on 05 June 2015

OpenKM added some news related to document management and onward shipment to other users.

 2014-11-24

Bonitasoft Workflow connector - upload documents 

Written by Paco Ávila on 24 November 2014

In this  post about Bonita and OpenKM, we explain how documents are uploaded to this platform.

 2014-09-25

The paperless office

Written by Paco Ávila on 25 September 2014

It helps us to better organize our archive mainly because we save both space and personnel. However, it has not yet been implemented in full for reasons  that we explain in this post.

 2014-08-05

Document Security in Companies

Written by Paco Ávila on 05 August 2014

To make the user experience more fruitful, OpenKM has added some new features related to document management and onward shipment to other users.

 2014-06-29

Document Management for SMEs

Written by Paco Ávila on 20 June 2014

A company (no matter the size) requires documentary services for several reasons, but the most obvious are time and cost savings in managing your files.

 2014-05-14

My company can implement a document management system

Written by Paco Ávila on 14 May 2014

One of the factors that most worries the company when implementing a document management system is whether it will adapt to the needs of the entity. Therefore, a document management system must meet a fundamental premise: flexibility.

 2014-04-01

Manage folders and documents with OpenKM

Written by Paco Ávila on 1 April 2014

In OpenKM, we want to get the most out of our system, so we offer a number of resources where you will acquire advanced concepts this open source document management system.

 2014-03-03

Learn with OpenKM - resources that might help you

Written by Paco Ávila on 3 March 2014

In OpenKM, we want to get the most out of our system, so we offer a number of resources where you will acquire advanced concepts this open source document management system.

 2014-02-17

Stamping a document with OpenKM 

Written by Paco Ávila on 17 February 2014

When we create a document, but we do not want to be used illegally, we use the watermark as a method of security of this information.

 2014-02-03

The e-invoicing: the evolution to the new format 

Written by Paco Ávila on 3 February 2014

In January 2013 came into force on “Real Decreto 1619/2012” laying down the rules governing the invoicing obligations, which also affected the electronic invoice.

 2014-02-02

OpenKM - past present and future of document management

Written by Paco Ávila on 2 February 2014

Since its inception in 2005, OpenKM has always stood in the market for its web application using document management standards and “Open Source” technologies. But also to adapt to the needs of each of its customers and their problems regarding document management in the company.