Written by Ana Canteli on 16 April 2021
Invoice management is a necessary process, which every company must solve, but it can be long, tedious, and expensive.
Suppose we continue to do it in paper format. In that case, we need several people in charge of processing them, opening, identifying, sending them to departments to control their approval and processing. Enter the invoices in the company's system - the easiest way is to register them in an Excel sheet, while the payment is managed without forgetting to archive the paper invoice file. And all this, considering that there is no error.
Administration, accounting, or finance departments can devote many resources to mechanizing the process, indexing, and approval of these documents that are so important for the business's development. A company's finances are a fundamental part of its activity, which needs complete and efficient control.
Not surprisingly, the accumulation of unmanaged invoices leads to a loss of control over the process, giving rise to various problems:
Not to mention the legal risks that the organization would incur in the event of an inspection.
For all these reasons, it is understandable that any company is interested in gaining efficiency with automated invoice processing, which will allow you to focus on more important tasks. The digital transformation enables the implementation of the paperless office, increasing profitability with its positive effects:
The OpenKM document management system offers a practical, intuitive, and 100% customizable Invoice Receiving Module. With it, the organization can benefit from all the advantages of automated invoice processing while offering its collaborators other advantages:
Request a demo to see how automatic invoice processing simplifies invoice management, improves supplier relationships, and ensures company security.
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