Written by James Dorian on 8 May 2020
How do you establish security systems in a modern company? Fortunately, organizations abandoned the old concept of keeping files in cardboard boxes, organized by date. When dealing with confidential information, that’s not the best way to keep it safe, no matter how many security guards you employ.
We have modern technology now, so all organizations must use it to enhance information security. Still, it’s not an easy system to establish. Physical documentation is still important, so you have to think in two directions: ensuring physical and digital protections.
Back in 2011, hackers got access into the giant technology system of Kaspersky, an international cybersecurity provider. Crucial intelligence data and technology was compromised. Kaspersky had advanced security features in place, but apparently that wasn’t enough to prevent a data breach.
Modern business has loads of information to protect, so it would guarantee workplace security.
We’ll share the most important workplace security tips.
You can start by implementing a high-level security program to protect the workplace itself.
The Federal Aviation Administration offers effective security tips for protecting records. Check them out; they work for any kind of organization.
You and your employees use computers and mobile devices to access an electronic document. To do that, they use passcodes. There are a few security measures that you can implement to keep information safe:
A restrictive policy is necessary when you aim for electronic data protection. This is where the IT team gets on stage. Hire top-level professionals and follow their recommendations.
Multi-layer protection is necessary when you need to improve your security. With this, you will limit access to the most sensitive data only to people who need to use it.
Advanced security training may cost money. However, it also reduces business costs in the long run.
Your employees may expose data to risk if they aren’t trained properly. If, for example, the marketing team uses project management software and uses sensitive data to set it up, they may compromise confidential information.
Keeping physical documentation in the organization requires additional space and a secured plan for protection. You’ll have to provide emergency exits and action plans in case of fire, flood, or other danger that would lead to information loss. Nowadays, most companies decide to store data in electronic format. Many choose to store it on the cloud.
The cloud is a convenient and affordable option. You don’t have to invest in hard drives, which should be kept in properly conditioned spaces with extra security on board. However, the cloud is not the most secure option you have.
The space where you store data on the cloud is not the company’s property. You cannot implement your own security rules there. That’s why we have to recommend AGAINST storing sensitive data on popular cloud servers. It’s best to keep it on external hard drives. Don’t forget the frequent backups. You’ll have to protect those hard drives just as you would protect physical documentation. Not everyone from the company will have access to that restricted area. Only you and a few authorized employees will have access to that data.
Document security measures are not a choice. They are a necessity. A company will easily lose its status if any breach of data occurs. When eBay had such an incident, it received a great deal of criticism. People will never trust the service the way they used to after it exposed their names, passwords, encrypted email addresses, and other personal data.
Businesses need confidential data, so they can provide their products or services. However, the way you keep and protect that data makes all the difference in the world. Make sure you make that difference! Your company’s reputation depends on it.
About the author: James Dorian is a technical copywriter. He is a tech geek who knows a lot about modern apps that will make your work more productive. James reads tons of online blogs on technology, business, and ways to become a real pro in our modern world of innovations.
Open Document Management System S.L.
Europe Spain: Please call +34 605 074 544.
Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CEST for immediate assistance. Currently, it is Friday 14:36 pm in Palma de Mallorca, Spain.
Europe United Kingdom: Please call +44 774 330 6997.
Monday - Friday: 09:00 am - 12:00 pm, 14:00 - 18:00 pm CEST for immediate assistance. Currently, it is Friday 13:36 pm in Cranfield, Bedfordshire, United Kingdom.
USA: Please call +1 646 206 6071.
Monday - Friday: 08:00 am - 17:00 pm EST for immediate assistance. Currently, it is Friday 07:36 am in New York, USA.