Extend the OpenKM features

Mail Archiver

The module archive emails OpenKM allows us to use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.

There a lot of benefits of email archiving the most important are :

  • The recovery of lost or accidentally deleted emails.
  • Accelerated audit response.
  • Preservation of the intellectual property.
  • "eDiscovery" in the case of litigation or internal investigations.

Main goals of users

  • Data Preservation
  • Protection of Intellectual Property
  • Regulatory compliance
  • Litigation and Legal Discovery
  • Email Backup and Disaster Recovery
  • Messaging System & Storage Optimization
  • Monitoring of Internal & External Email Content
  • Records Management (Email Retention Policies)
  • Business & Email Continuity

Features

  • Internet mailboxes such as Gmail or Yahoo! Mail
  • Any POP3 and IMAP mailboxes
  • Import queue
  • Microsoft Outlook Addin for 2000 to 2013
  • EML, MSG mail message formats
  • Rules for automatic mail catalog ( customizable archive settings )
  • Configurable archive, retain and purge email according to your regulation
  • Digital Signing and verification ( secure archive compliance )
  • Fast mail search engine
  • Fast mail browser UI
  • Indexes any mail data ( content, attachment and metadata ).
  • Export to EML format ( available configure to export to other formats like PDF )
  • Retention rules (automatic purge aged mails based on rules)
  • Antivirus checkin
  • Auto tagging
  • Quota management
  • Reporting
  • Full audit logs
  • Alerts based on archived search queries

Related videos:

  • Example of use of the OpenKM mail archiver module.
    https://www.youtube.com/embed/dEZ75LYi45Y?rel=0

Contact us

General inquiries

Open Document Management System S.L.

Email:
email
Phone:
+34 605 074 544 ( Spain )
Phone:
+1 800 793 8369 ( USA )
Fax:
+34 605 074 544 ( Spain )
Headquarters:
c/ Gilabert de Centelles 17, 07005 Palma de Mallorca, Balearic Islands, Spain

Europe: Please call +34 605 074 544.
Office Hours:
Monday - Friday: 09:00 am - 19:00 pm CEST for immediate assistance. Currently it is Saturday 14:08 pm in Palma de Mallorca-Spain.

USA: Please call +1 800 793 8369.
Office Hours:
Monday - Friday: 08:00 am - 17:00 pm EST for immediate assistance. Currently it is Saturday 08:08 am in New York-USA.