Server
- Java 1.6 or upper
- JBoss Application server 4.2.x
- GNU/Linux, Unix, MacOs, Windows 2000, Windows XP, Windows 2003, Windows Vista
- Repository stored in file system, MySQL, PostgreSQL, Oracle, etc. **
- Integration with other software using WebServices
Client
- Web-based client: you can access your document from anywhere
- Fast and enhanced user experience using AJAX
- Works with most popular browsers: Firefox 1.5 or above, IExplorer 5.5 or above, Opera and Safari
- Translated into Catalan, Bosnian, Chinese simplified, Chinese traditional, Czech, Dutch, English, Farsi, French, Galician, German, Greek, Hungarian, Italian, Japanese, Latvian, Macedonian, Polish, Portuguese, Romanian, Russian, Serbian, Spanish, Swedish, and Turkish.
- Support for international languages: Russian, Japanese, Chinese
- No client side software install
- Preview of multimedia files
- Default language can be configured
- Web-based admin client
- WebDAV
- Direct scanning ( need some TWAIN scanner connected to computer )
- Supporting iphone and android ( only some features are available in this view ).
Document management
- Mass document upload using ZIP files
- Download folder as ZIP
- Lock / Unlock documents
- Bookmarks administration
- Select user home folder
- Support for document templates
- Personal documents for each user
- User trash where deleted documents are stored
- Document event notification by mail ( when some change is done )
- Send document link by email
- Notes on documents.
- Extract document metadata.
- Unique document identifier.
- User document tags.
- Thesaurus tags (*)
- Tag cloud view.
- Preview documents ( text, microsoft office, open office ).
OCR
- Unlimited OCR month files.
- Read binary, gray or color image.
- Text extraction, support for english, french, italian, german, spanish and dutch dictionaries.
- Scan and securely store all paper document
- Search for TIFF data embedded by scanners & digital cameras.
Integrated Antivirus
- Scanning uploading documents for virus. ( prevent adding documents with virus in repository ).
Versioning
- Based on check-in / check-out model
- Add comments to document versions
- Access previous document version
- Restore any previous document version
- You can compact the document history and save storage space
Property Groups (metadata)
- You can add custom property groups to the system to improve document metadata
- Several data formats: input, simple list, multiple select list, textarea.
- Internationalization for properties and values
- Ordering metadata widgets.
Security
- Plug-in authentication based on JAAS
- Support for LDAP, Active Directory, Database, etc. ( by configuration file ). By default OpenKM comes with a embeded database.
- Granular acces control list
- Flexible ACL inheritage option
- Security by user or role
- Permissions in documents and folders
- Register detailed user activity
- Support for SSL communications
Dashboard
- User view ( documents check-out, locked downloaded, subscribed, last modified, last uploaded ).
- General view ( documents more ( modified / viewed ) last ( week / month ), last uploaded, last modified ).
- User news ( search agents )
- Workflow view
- Mail view ( new mails and attachments )
- Tag cloud search and browsing.
Powerful search engine
- Search by document content, keywords, modification date, author and document type.
- Automatically index uploaded documents: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, JPEG EXIF, MP3 ID3
- Search by synonyms
- Search results ordered by relevance
- Search using Property Groups
- Save queries
- Advanced search using XPath and SQL
- Users news ( push queries )
- Search under hicherical folder structure.
- Can select what search, folders, documents or mails.
- User content tags to locate documents
- Metadata content to locate documents
- Simple and advanced search view
- Sort search results with multiple criteria
- Download or go to taxonomy document ubication in result search view
- Stemming, stopwords support and synonyms support
- What's new push notification service ( based on user saved queries ).
Administration
- Show logged users
- Unlock / Cancel checkout
- Raw repository view
- Advanced search using XPath and SQL
- View detailed user activity log
- Import documents / folders from filesystem
- Export repository to filesystem
- Workflow administration.
- Jasper reports.
- Importing thesaurus, owl or rdf formats (*)
- Configuration parameters view.
Mail enhancements
- Email capture from imap server.
- User account configuration.
- Import text, html and attachments files.
- Capture metadata.
Thesaurus enhancements (*)
- Thesaurus documents navigator view.
- Automatic key extraction.
- Training module based on skos thesaurus and training documents.
Workflow enhancements
- Can be created complex end user workflows.
- Review, aproval, validation workflow.
- Support parallel, serial and broadcast workflow types.
- Assign task to user and groups.
- Dashboard option to monitor workflow task, status and process.
- E-mail notification with customizable messages.
- Automatically trigger workflows for specific folders or document type.
General enhancements
- Reporting ( jasper reports )
- Workflow (JBPM)
- User can change his configuration ( password, mail, mail account ).
- OpenKM mail notification message is configurable.
- Complete user log audit trace ( any operation made with user is logged by OpenKM and stored in database ).
- Undelete with recycle bin.
- Unlimited documents, folders, workflows, document metadata properties, document types, roles, groups and users providing space for ample storage and collaboration.
- Conversion popular documents to pdf.
- Unique url for all documents.
- Microsoft windows desktop integration with webdav.
- TWAIN compliant scanner integration.
- Soap-based web services API.
Advanced enhancements
- Mirror OpenKM server configuration.
Planned Features
- Web page collect
- Control of the user space (user quota) and repository
- Integration with OpenOffice & MS Office
- Document alias
- Documents linking ( relations between documents )
- Document discussion tab
* Present in version 5.0
** When repository is configured to store in file system not
uses folders/files in regular OS, uses a folder/files jackrabbit.
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