Server

  • Java 1.6 or upper
  • JBoss Application server 4.2.x
  • GNU/Linux, Unix, MacOs, Windows 2000, Windows XP, Windows 2003, Windows Vista
  • Repository stored in file system, MySQL, PostgreSQL, Oracle, etc. **
  • Integration with other software using WebServices

Client

  • Web-based client: you can access your document from anywhere
  • Fast and enhanced user experience using AJAX
  • Works with most popular browsers: Firefox 1.5 or above, IExplorer 5.5 or above, Opera and Safari
  • Translated into Catalan, Bosnian, Chinese simplified, Chinese traditional, Czech, Dutch, English, Farsi, French, Galician, German, Greek, Hungarian, Italian, Japanese, Latvian, Macedonian, Polish, Portuguese, Romanian, Russian, Serbian, Spanish, Swedish,  and Turkish.
  • Support for international languages: Russian, Japanese, Chinese
  • No client side software install
  • Preview of multimedia files
  • Default language can be configured
  • Web-based admin client
  • WebDAV
  • Direct scanning ( need some TWAIN scanner connected to computer )
  • Supporting iphone and android ( only some features are available in this view ).

Document management

  • Mass document upload using ZIP files
  • Download folder as ZIP
  • Lock / Unlock documents
  • Bookmarks administration
  • Select user home folder
  • Support for document templates
  • Personal documents for each user
  • User trash where deleted documents are stored
  • Document event notification by mail ( when some change is done )
  • Send document link by email
  • Notes on documents.
  • Extract document metadata.
  • Unique document identifier.
  • User document tags.
  • Thesaurus tags (*)
  • Tag cloud view.
  • Preview documents ( text, microsoft office, open office ).

OCR

  • Unlimited OCR month files.
  • Read binary, gray or color image.
  • Text extraction, support for english, french, italian, german, spanish and dutch dictionaries.
  • Scan and securely store all paper document
  • Search for TIFF data embedded by scanners & digital cameras.

Integrated Antivirus 

  • Scanning uploading documents for virus. ( prevent adding documents with virus in repository ).

Versioning

  • Based on check-in / check-out model
  • Add comments to document versions
  • Access previous document version
  • Restore any previous document version
  • You can compact the document history and save storage space

Property Groups (metadata)

  • You can add custom property groups to the system to improve document metadata
  • Several data formats: input, simple list, multiple select list, textarea.
  • Internationalization for properties and values
  • Ordering metadata widgets.

Security

  • Plug-in authentication based on JAAS
  • Support for LDAP, Active Directory, Database, etc. ( by configuration file ). By default OpenKM comes with a embeded database.
  • Granular acces control list
  • Flexible ACL inheritage option
  • Security by user or role
  • Permissions in documents and folders
  • Register detailed user activity
  • Support for SSL communications

Dashboard

  • User view ( documents check-out, locked downloaded, subscribed, last modified, last uploaded ).
  • General view ( documents more ( modified / viewed ) last ( week / month ), last uploaded, last modified ).
  • User news ( search agents )
  • Workflow view
  • Mail view ( new mails and attachments )
  • Tag cloud search and browsing.

Powerful search engine

  • Search by document content, keywords, modification date, author and document type.
  • Automatically index uploaded documents: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, JPEG EXIF, MP3 ID3
  • Search by synonyms
  • Search results ordered by relevance
  • Search using Property Groups
  • Save queries
  • Advanced search using XPath and SQL
  • Users news ( push queries )
  • Search under hicherical folder structure.
  • Can select what search, folders, documents or mails.
  • User content tags to locate documents
  • Metadata content to locate documents
  • Simple and advanced search view
  • Sort search results with multiple criteria
  • Download or go to taxonomy document ubication in result search view
  • Stemming, stopwords support and synonyms support
  • What's new push notification service ( based on user saved queries ).

Administration

  • Show logged users
  • Unlock / Cancel checkout
  • Raw repository view
  • Advanced search using XPath and SQL
  • View detailed user activity log
  • Import documents / folders from filesystem
  • Export repository to filesystem
  • Workflow administration.
  • Jasper reports.
  • Importing thesaurus, owl or rdf formats (*)
  • Configuration parameters view.

Mail enhancements

  • Email capture from imap server.
  • User account configuration.
  • Import text, html and attachments files.
  • Capture metadata.

Thesaurus enhancements (*)

  • Thesaurus documents navigator view.
  • Automatic key extraction.
  • Training module based on skos thesaurus and training documents.

Workflow enhancements

  • Can be created complex end user workflows.
  • Review, aproval, validation workflow.
  • Support parallel, serial and broadcast workflow types. 
  • Assign task to user and groups.
  • Dashboard option to monitor workflow task, status and process.
  • E-mail notification with customizable messages.
  • Automatically trigger workflows for specific folders or document type.

General enhancements 

  • Reporting ( jasper reports )
  • Workflow (JBPM)
  • User can change his configuration ( password, mail, mail account ).
  • OpenKM mail notification message is configurable.
  • Complete user log audit trace ( any operation made with user is logged by OpenKM and stored in database ).
  • Undelete with recycle bin.
  • Unlimited documents, folders, workflows, document metadata properties, document types, roles, groups and users providing space for ample storage and collaboration.
  • Conversion popular documents to pdf.
  • Unique url for all documents.
  • Microsoft windows desktop integration with webdav.
  • TWAIN compliant scanner integration.
  • Soap-based web services API.

Advanced enhancements

  • Mirror OpenKM server configuration.

Planned Features

  • Web page collect
  • Control of the user space (user quota) and repository
  • Integration with OpenOffice & MS Office
  • Document alias
  • Documents linking ( relations between documents )
  • Document discussion tab

* Present in version 5.0

** When repository is configured to store in file system not uses folders/files in regular OS, uses a folder/files jackrabbit.