Messaging

Messaging extension allows propose documents and folders to users, share normal queries and user news queries with other users and sending text messages to users.

Messaging extension widgets are located at tools menu ( send message option ), at any document / folder view in taxonomy with icon option to send proposed folder/document subscription, at bottom desktop with tree icons to indicate when news proposed subscriptions, proposed query or user message has arrived and in dashboard view where all information is available in one view.

Description of the different icon options

• → Proposed subscriptions
• → Proposed query
• → Message received
• → Message sent

Proposing subscription

You can propose a subscription ( document / folder ) to any user or group of users ( based in roles ). For doing it simply select some document or folder, in document or folder properties view it'll appearing the propose subscription icon .

Click on the the propose subscription icon , it'll appearing the propose subscription popup.

Select users and group of users ( by roles ) you want to propose the subscription. They'll receive the notification in the messaging panel.

Proposed subscription notification

At bottom UI Desktop panel, with messaging extensions appears tree new icons. Periodically OpenKM indicates to end user if new messages has arrived.

Making a click in proposed subscription icon ( at bottom ), OpenKM automatically open messaging view. In propositions tab, the proposed subscriptions are ordered by users who has sent.

End user proposed subscription received

In Dashboard view, end user, can take advantage of OpenKM proposed subscriptions received from other users. Selecting some proposed subscription you've got several options. Clicking at folder or document link, will go to document or folder desktop location or simply pressing subscribe option to making the subscription ( It'll appearing a icon to indicate you've yet done it operation ). You can also delete a proposed subscription ( single ) or all proposed by users with appropriate contextual menus is stack and explorer panels.

Proposing shared query

You can propose a shared query ( stored / users news ) to any user or group of users ( based in roles ). For doing it simply select some query, in search view. In contextual menu it'll appearing the propose query icon .

Select users and group of users ( by roles ) you want to propose the query. They'll receive the notification in the messaging panel.

Proposed query notification

At bottom UI Desktop panel, with messaging extensions appears tree new icons. Periodically OpenKM indicates to end user if new messages has arrived.

Making a click in proposed query icon ( at bottom ), OpenKM automatically open messaging view. In proposed queries tab, the proposed queries are ordered by users who has sent.

End user proposed queries received

In Dashboard view, end user, can take advantage of OpenKM proposed queries received from other users. Selecting some proposed query you've got several options. Clicking at query link, will executing the query in search view ( here, for example you can save as own ) or simply pressing accept option to accepting the shared query ( It'll appearing a icon to indicate you've yet done it operation ). You can also delete a proposed query ( single ) or all proposed by users with appropriate contextual menus is stack and explorer panels.

When end user accepts a proposed query, this will appearing in search view with the shared query icon . User who proposed the query can modify it, that means any change made by owner of the query has immediate effects on users with who's sharing.

Sending message subscription

You can sending a message to any user or group of users ( based in roles ). For doing it simply open tools menu / messaging and select the option send new message.

It'll appearing the new message popup.

Select users and group of users ( by roles ) you want to send the message. They'll receive the notification in the messaging panel.

New message notification notification

At bottom UI Desktop panel, with messaging extensions appears tree new icons. Periodically OpenKM indicates to end user if new messages has arrived.

Making a click in new message icon ( at bottom ), OpenKM automatically open messaging view. In message received tab, the messages are ordered by users who has sent.