Difference between revisions of "Messaging"

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Messaging extension allows propose documents and folders to users, share normal queries and user news queries with other users and sending text messages to users.
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{{TOCright}} __TOC__
  
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Messaging extension allows to propose documents and folders to users, share normal queries and user news queries with other users and sending of text messages to users.
  
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Messaging extension widgets are located at tools menu ( send message option ), at any document / folder view in taxonomy with icon option to send proposed folder/document subscription, at bottom desktop with tree icons to indicate when news proposed subscriptions, proposed query or user message has arrived and in dashboard view where all information is available in one view.
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Messaging extension widgets are located on the Tools menu ( send message option ), on any document / folder view in taxonomy with an icon option to send proposed folder/document subscription, at the bottom of the desktop with tree icons to indicate when new proposed subscriptions, proposed query or user messages have arrived and in dashboard view where all information is available in one view.
  
  
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* [[File:Message_received.png]] → Message received
 
* [[File:Message_received.png]] → Message received
 
* [[File:Message.png]] → Message sent
 
* [[File:Message.png]] → Message sent
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== Proposing subscription ==
 
== Proposing subscription ==
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You can propose a subscription ( document / folder ) to any user or group of users ( based in roles ). For doing it simply select some document or folder, in document or folder properties view it'll appearing the propose subscription icon [[File:Propose_subscription.png]].
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You can propose a subscription ( document / folder ) to any user or group of users ( based on roles ). Simply select some document or folder and in the document or folder properties view will appear the propose subscription icon [[File:Propose_subscription.png]].
  
  
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Click on the the propose subscription icon [[File:Propose_subscription.png]], it'll appearing the propose subscription popup.
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Click on the propose subscription icon [[File:Propose_subscription.png]], and the propose subscription popup will appear.
  
  
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Select users and group of users ( by roles ) you want to propose the subscription. They'll receive the notification in the messaging panel.
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Select the users or group of users ( by roles ) you want to propose the subscription to. They'll receive the notification in the messaging panel.
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== Proposed subscription notification ==
 
== Proposed subscription notification ==
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At bottom UI Desktop panel, with messaging extensions appears tree new icons. Periodically OpenKM indicates to end user if new messages has arrived.
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At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.
  
  
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Making a click in proposed subscription icon [[File:Propose_subscription.png]] ( at bottom ), OpenKM automatically open messaging view. In propositions tab, the proposed subscriptions are ordered by users who has sent.
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Clicking on the proposed subscription icon [[File:Propose_subscription.png]] ( at bottom ), OpenKM automatically opens messaging view. In propositions tab, the proposed subscriptions are ordered by the users who have sent them.
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== End user proposed subscription received  ==
 
== End user proposed subscription received  ==
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In Dashboard view, end user, can take advantage of OpenKM proposed subscriptions received from other users. Selecting some proposed subscription you've got several options. Clicking at folder or document link, will go to document or folder desktop location or simply pressing subscribe option to making the subscription ( It'll appearing a icon to indicate you've yet done it operation ). You can also delete a proposed subscription ( single ) or all proposed by users with appropriate contextual menus is stack and explorer panels.  
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In Dashboard view, the end user can take advantage of OpenKM proposed subscriptions received from other users. On selecting some proposed subscription, you've got several options. Clicking on the folder or document link will go to the document or folder desktop location or simply pressing the subscribe option to make the subscription ( An icon will appear to indicate you've already done this operation ). You can also delete a proposed subscription ( single ) or all proposed subscriptions with appropriate contextual menus in the stack and explorer panels.  
  
  
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[[File:Okm_user_guide_175.jpeg|center]]
 
[[File:Okm_user_guide_175.jpeg|center]]
  
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== Proposing shared query ==
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You can propose a shared query ( stored / users news ) to any user or group of users ( based on roles ). Simply select some query in search view. In the contextual menu, the propose query icon [[File:Share_query.gif]] will appear.
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[[File:Okm_user_guide_176.jpeg|center]]
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Select users or group of users ( by roles ) you want to propose the query to. They'll receive the notification in the messaging panel.
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[[File:Okm_user_guide_177.jpeg|700px|center]]
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== Proposed query notification ==
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At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.
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[[File:Okm_user_guide_173.jpeg|center]]
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Clicking on the proposed query icon [[File:Share_query.gif]] ( at bottom ) makes OpenKM automatically open messaging view. In the proposed queries tab, the proposed queries are ordered by the users who have sent them.
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== End user proposed queries received  ==
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In Dashboard view, the end user can take advantage of OpenKM proposed queries received from other users. On selecting some proposed query you've got several options. Clicking on the query link will execute the query in search view ( here, for example you can save as own ) or simply pressing accept option to accepting the shared query ( An icon will appear to indicate you've already done this operation ). You can also delete a proposed query ( single ) or all proposed queries with appropriate contextual menus in the stack and explorer panels.
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[[File:Okm_user_guide_178.jpeg|700px|center]]
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[[File:Okm_user_guide_179.jpeg|center]]
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When the end user accepts a proposed query, this will appear in search view with the shared query icon [[File:Share_query.gif]]. The user who proposed the query can modify it, meaning any change made by the owner of the query has immediate effects on users with whom he's sharing.
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[[File:Okm_user_guide_180.jpeg|700px|center]]
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== Sending messages ==
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You can send a message to any user or group of users ( based on roles ). Simply open Tools menu / Messaging and select the option send new message.
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[[File:Okm_user_guide_181.jpeg|center]]
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The new message popup will appear.
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[[File:Okm_user_guide_182.jpeg|700px|center]]
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Select users or group of users ( by roles ) you want to send the message to. They'll receive the notification in the messaging panel.
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== New message notification ==
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At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.
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[[File:Okm_user_guide_173.jpeg|center]]
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Clicking on the new message icon [[File:Message_received.png]] ( at bottom ) makes OpenKM automatically open messaging view. In the message received tab, the messages are ordered by the users who have sent them.
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== End user messages received  ==
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In Dashboard view, end users can take advantage of OpenKM messages received from other users. On selecting some message received you can see all message details. You can also delete a proposed query ( single ) or all proposed by users with appropriate contextual menus in the stack and explorer panels.
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[[File:Okm_user_guide_183.jpeg|700px|center]]
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[[File:Okm_user_guide_184.jpeg|center]]
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== User messages sent view ==
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Any kind of message sent by some user is registered ( proposed subscription / proposed query / message sent ) and can be seen in the message sent view. All messages sent are ordered by the user who has sent them ( although it'll be included in some role at the moment it was sent ).  You can also delete a message sent ( single ) or all sent messages using appropriate contextual menus is the stack and explorer panels.
  
  
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[[File:Okm_user_guide_185.jpeg|700px|center]]
  
  
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[[File:Okm_user_guide_186.jpeg|center]]
  
 
[[Category: User Guide]]
 
[[Category: User Guide]]

Latest revision as of 14:49, 31 October 2011

Messaging extension allows to propose documents and folders to users, share normal queries and user news queries with other users and sending of text messages to users.

Messaging extension widgets are located on the Tools menu ( send message option ), on any document / folder view in taxonomy with an icon option to send proposed folder/document subscription, at the bottom of the desktop with tree icons to indicate when new proposed subscriptions, proposed query or user messages have arrived and in dashboard view where all information is available in one view.


Okm user guide 170.jpeg


Description of the different icon options

  • Propose subscription.png → Proposed subscriptions
  • Share query.gif → Proposed query
  • Message received.png → Message received
  • Message.png → Message sent

Proposing subscription

You can propose a subscription ( document / folder ) to any user or group of users ( based on roles ). Simply select some document or folder and in the document or folder properties view will appear the propose subscription icon Propose subscription.png.


Okm user guide 171.jpeg


Click on the propose subscription icon Propose subscription.png, and the propose subscription popup will appear.


Okm user guide 172.jpeg


Select the users or group of users ( by roles ) you want to propose the subscription to. They'll receive the notification in the messaging panel.

Proposed subscription notification

At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.


Okm user guide 173.jpeg


Clicking on the proposed subscription icon Propose subscription.png ( at bottom ), OpenKM automatically opens messaging view. In propositions tab, the proposed subscriptions are ordered by the users who have sent them.

End user proposed subscription received

In Dashboard view, the end user can take advantage of OpenKM proposed subscriptions received from other users. On selecting some proposed subscription, you've got several options. Clicking on the folder or document link will go to the document or folder desktop location or simply pressing the subscribe option to make the subscription ( An icon will appear to indicate you've already done this operation ). You can also delete a proposed subscription ( single ) or all proposed subscriptions with appropriate contextual menus in the stack and explorer panels.


Okm user guide 174.jpeg


Okm user guide 175.jpeg


Proposing shared query

You can propose a shared query ( stored / users news ) to any user or group of users ( based on roles ). Simply select some query in search view. In the contextual menu, the propose query icon Share query.gif will appear.


Okm user guide 176.jpeg


Select users or group of users ( by roles ) you want to propose the query to. They'll receive the notification in the messaging panel.


Okm user guide 177.jpeg


Proposed query notification

At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.


Okm user guide 173.jpeg


Clicking on the proposed query icon Share query.gif ( at bottom ) makes OpenKM automatically open messaging view. In the proposed queries tab, the proposed queries are ordered by the users who have sent them.

End user proposed queries received

In Dashboard view, the end user can take advantage of OpenKM proposed queries received from other users. On selecting some proposed query you've got several options. Clicking on the query link will execute the query in search view ( here, for example you can save as own ) or simply pressing accept option to accepting the shared query ( An icon will appear to indicate you've already done this operation ). You can also delete a proposed query ( single ) or all proposed queries with appropriate contextual menus in the stack and explorer panels.


Okm user guide 178.jpeg


Okm user guide 179.jpeg


When the end user accepts a proposed query, this will appear in search view with the shared query icon Share query.gif. The user who proposed the query can modify it, meaning any change made by the owner of the query has immediate effects on users with whom he's sharing.


Okm user guide 180.jpeg


Sending messages

You can send a message to any user or group of users ( based on roles ). Simply open Tools menu / Messaging and select the option send new message.


Okm user guide 181.jpeg


The new message popup will appear.


Okm user guide 182.jpeg


Select users or group of users ( by roles ) you want to send the message to. They'll receive the notification in the messaging panel.

New message notification

At the bottom of the Desktop panel with messaging extensions appears a tree of new icons. Periodically OpenKM indicates to the end user if new messages have arrived.


Okm user guide 173.jpeg


Clicking on the new message icon Message received.png ( at bottom ) makes OpenKM automatically open messaging view. In the message received tab, the messages are ordered by the users who have sent them.

End user messages received

In Dashboard view, end users can take advantage of OpenKM messages received from other users. On selecting some message received you can see all message details. You can also delete a proposed query ( single ) or all proposed by users with appropriate contextual menus in the stack and explorer panels.


Okm user guide 183.jpeg


Okm user guide 184.jpeg


User messages sent view

Any kind of message sent by some user is registered ( proposed subscription / proposed query / message sent ) and can be seen in the message sent view. All messages sent are ordered by the user who has sent them ( although it'll be included in some role at the moment it was sent ). You can also delete a message sent ( single ) or all sent messages using appropriate contextual menus is the stack and explorer panels.


Okm user guide 185.jpeg


Okm user guide 186.jpeg
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