Document encryption

Cryptography allows to plus documents protection in OpenKM. With cryptography extension can upload a new crypted document, crypt and decrypt existing document, edit and checkin crypted document and download and decrypt cryted documents. In order making the cryptography process more secure are files are crypted and decrypted in local user computer by a signed applet. That mean any networking file traffic is always with crypted documents.

All Cryptography options are available at tool menu:

Restrictions

• Cryptography is only allowed in taxonomy view.
• Must have write privileges on document and folder to perfom cyptography operations.
• For editing purpose, document might not be locked or checkout by other user.

Description of different icon options

• → Add new encrypted document
• → Encrypt document
• → Edit crypted document
• → Checkin crypted document
• → Download decrypted document
• → Decrypt document

Add new encrypted document

First must be selected some folder in taxonomy where user has write privileges to uploading a document. Then select the Add new encrypted document menu option. It'll appearing a crypt popup.

Now simply put your cryptopharase twice, and select the file pressing the select file button. After it the document it'll be crypted localy with cryptophrase and uploaded to OpenKM. When it process it'll be finished it'll appearing a successfully uploading popup message.

The OpenKM document explorer UI will be refreshing and will appearing the new document uploaded with the icon indicating that's a crypted document.

Download decrypted document

That operation downloads a crypted document and decrypts it locally. First must selecting some crypted document in OpenKM UI. Then selecting the Download decrypted document will appearing a decrypt remote OpenKM document popup.

Then must put decryptphrase and selecting the directory where you want to downloading the OpenKM document decrypted. Then OpenKM will download the crypted document localy, decrypt and save. After it it'll appearing a information popup indicating the document has been saved localy.