Difference between revisions of "Digital Signature"

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Digital signature allow one to sign documents with installed certificates. You can sign an already uploaded document or a new document. Only documents that can be converted to pdf can be signed. In case document is a pdf, then a new document version is uploaded after signing. In case the document is to be converted, a new pdf file with same name as the original document is uploaded in the same folder as the original.
 
Digital signature allow one to sign documents with installed certificates. You can sign an already uploaded document or a new document. Only documents that can be converted to pdf can be signed. In case document is a pdf, then a new document version is uploaded after signing. In case the document is to be converted, a new pdf file with same name as the original document is uploaded in the same folder as the original.
 
  
 
'''Restrictions:'''
 
'''Restrictions:'''
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* Only allowed in taxonomy view.
 
* Only allowed in taxonomy view.
 
* '''Sign document''' is not possible in '''add document form''' with '''import document from ZIP''' option.
 
* '''Sign document''' is not possible in '''add document form''' with '''import document from ZIP''' option.
 
  
 
== Sign an existing document ==
 
== Sign an existing document ==
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If the document is a pdf, the original document will be uploaded and the signed one will be a new document version. If document is not a pdf but only one convertible to pdf, then that document will be uploaded and a new signed pdf file too.
 
If the document is a pdf, the original document will be uploaded and the signed one will be a new document version. If document is not a pdf but only one convertible to pdf, then that document will be uploaded and a new signed pdf file too.
 
  
 
[[Category: User Guide]]
 
[[Category: User Guide]]

Latest revision as of 19:50, 5 April 2013

Digital signature allow one to sign documents with installed certificates. You can sign an already uploaded document or a new document. Only documents that can be converted to pdf can be signed. In case document is a pdf, then a new document version is uploaded after signing. In case the document is to be converted, a new pdf file with same name as the original document is uploaded in the same folder as the original.

Restrictions:

  • Only allowed for documents convertible to pdf or pdf files.
  • User must have access to insert or upload new file versions.
  • Only allowed in taxonomy view.
  • Sign document is not possible in add document form with import document from ZIP option.

Sign an existing document

Select a pdf or a convertible file. Go to the Tools menu and select the sign document menu option.


Okm user guide 202.jpeg


A popup will appear. You must select the certificate you want to use to sign the document.


Okm user guide 203.jpeg


When signing is finished, a popup message will appear.


Okm user guide 204.jpeg


In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.


Okm user guide 205.jpeg


Signing a new document

In case you want to sign a new document in OpenKM, simply check the option sign document in the add document form.


Okm user guide 206.jpeg


If a wizard has been defined for the document, a sequence of screens will be available, and the last will be the sign popup.


Okm user guide 203.jpeg


When signing is finished, a popup message will appear.


Okm user guide 204.jpeg


In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.


Okm user guide 205.jpeg


If the document is a pdf, the original document will be uploaded and the signed one will be a new document version. If document is not a pdf but only one convertible to pdf, then that document will be uploaded and a new signed pdf file too.