Difference between revisions of "Digital Signature"

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Digital signature allow to sign documents with installed certificates. Can be signed a document yet uploaded or a new document. Only can be signed documents that can be converted to pdf. In case document is pdf, then new document version is uploaded after siging, in case is only a convertible one, is uploaded a new pdf file with same name that the original document in same folder destination than origin.
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Digital signature allow one to sign documents with installed certificates. You can sign an already uploaded document or a new document. Only documents that can be converted to pdf can be signed. In case document is a pdf, then a new document version is uploaded after signing. In case the document is to be converted, a new pdf file with same name as the original document is uploaded in the same folder as the original.
  
 
'''Restrictions:'''
 
'''Restrictions:'''
 
* Only allowed for documents convertible to pdf or pdf files.
 
* Only allowed for documents convertible to pdf or pdf files.
* Have write grants for inserting or uploading a new file version.
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* User must have access to insert or upload new file versions.
 
* Only allowed in taxonomy view.
 
* Only allowed in taxonomy view.
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* '''Sign document''' is not possible in '''add document form''' with '''import document from ZIP''' option.
  
 
== Sign an existing document ==
 
== Sign an existing document ==
Select a pdf or a convertible to pdf file. Go to tools menu and select '''sign document''' menu option.
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Select a pdf or a convertible file. Go to the Tools menu and select the '''sign document''' menu option.
  
  
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It'll appearing a popup, you must select there the certify you want to use to signing document.
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A popup will appear. You must select the certificate you want to use to sign the document.
  
  
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When document is finished to sign, it'll be appearing a popup message.
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When signing is finished, a popup message will appear.
  
  
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In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.
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[[File:Okm_user_guide_205.jpeg|center]]
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== Signing a new document ==
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In case you want to sign a new document in OpenKM, simply check the option '''sign document''' in the add document form.
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[[File:Okm_user_guide_206.jpeg|center]]
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If a wizard has been defined for the document, a sequence of screens will be available, and the last will be the sign popup.
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[[File:Okm_user_guide_203.jpeg|center]]
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When signing is finished, a popup message will appear.
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[[File:Okm_user_guide_204.jpeg|center]]
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In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.
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[[File:Okm_user_guide_205.jpeg|center]]
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If the document is a pdf, the original document will be uploaded and the signed one will be a new document version. If document is not a pdf but only one convertible to pdf, then that document will be uploaded and a new signed pdf file too.
  
 
[[Category: User Guide]]
 
[[Category: User Guide]]

Latest revision as of 19:50, 5 April 2013

Digital signature allow one to sign documents with installed certificates. You can sign an already uploaded document or a new document. Only documents that can be converted to pdf can be signed. In case document is a pdf, then a new document version is uploaded after signing. In case the document is to be converted, a new pdf file with same name as the original document is uploaded in the same folder as the original.

Restrictions:

  • Only allowed for documents convertible to pdf or pdf files.
  • User must have access to insert or upload new file versions.
  • Only allowed in taxonomy view.
  • Sign document is not possible in add document form with import document from ZIP option.

Sign an existing document

Select a pdf or a convertible file. Go to the Tools menu and select the sign document menu option.


Okm user guide 202.jpeg


A popup will appear. You must select the certificate you want to use to sign the document.


Okm user guide 203.jpeg


When signing is finished, a popup message will appear.


Okm user guide 204.jpeg


In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.


Okm user guide 205.jpeg


Signing a new document

In case you want to sign a new document in OpenKM, simply check the option sign document in the add document form.


Okm user guide 206.jpeg


If a wizard has been defined for the document, a sequence of screens will be available, and the last will be the sign popup.


Okm user guide 203.jpeg


When signing is finished, a popup message will appear.


Okm user guide 204.jpeg


In the history tab, one can see a comment "signed" and a version change if the original document was pdf file.


Okm user guide 205.jpeg


If the document is a pdf, the original document will be uploaded and the signed one will be a new document version. If document is not a pdf but only one convertible to pdf, then that document will be uploaded and a new signed pdf file too.